4 Examples of Follow up Email after Job Interview

Waiting is a big part of the job application process. You keep an eye out for fresh employment openings that fit your abilities and interests. You prepare a cover letter and resume, send them off, and wait to hear back about an interview opportunity. If you get an interview, you prepare, give it your all, and then wait to hear back.

The closer you get to receive a genuine offer, the more eager you become to learn more. Anxiety generates excitement and expectation. You want to act when you’re energized.

But don’t do it. Wait. At this point, you must be strategic about how and when you follow up.

There are a few exceptions to this “waiting” rule, though. There are four instances in which sending a message to the recruiting manager is truly in your best interest.

1. The Thank you note. First and foremost, at the conclusion of your interview, inquire as to when you may expect to hear from the recruiting manager regarding the next steps. This date can help you figure out when it’s the best time to follow up later.

You can send your first note one day after your interview. Thank the recruiting manager for their time with a simple email. Keep it brief and to the point. Mention one unique aspect of the interview or something you learned about their company. Finally, express how eagerly you anticipate hearing from them. The thank-you note is not an opportunity to expand on your interview’s topic. It’s simply an opportunity to express your delight and gratitude.

Dear, [manager].

Thank you very much for your time yesterday and for allowing me to express my interest in [job] and discuss my qualifications. I was particularly interested to learn about your company’s new employee training program, which provides an overview of several units and career prospects.

I eagerly await your response.

2. The follow-up note. Don’t write a note straight away if you don’t hear back from the recruiting manager by the day they indicated they’d make an offer. Even if you weren’t the first candidate for the position, you’re still in the race. They may make a job offer to someone else, who may or may not accept it. Allow them some time to sort things out.

If you haven’t heard back after a week, make a note in your calendar to follow up one week later. When that day arrives, write a brief message to the hiring manager you worked with (no more than three paragraphs). The text should be comparable to the thank you note you wrote. Demonstrate your enthusiasm for the role by expressing your interest. Say something complimentary about the company and ask if you have any further information that would be helpful. Tell them you’ll get back to them as soon as possible.

Dear, [manager].

I wanted to follow up on my [job] interview on [date]. I was curious if you have any updates on the position. I appreciated our conversation and learning more about [business]. I was particularly impressed by your commitment to training and development among the firms I spoke with throughout my job hunt. This growth mindset seemed to be a wonderful match for my professional goals.

Please let me know if there is anything else I can do to help. I’m really looking forward to working with you at [company].

3. The exception. If there is a substantial change in your status or portfolio between the interview and the date the hiring manager gave you, that is the only time you can contact them. If you interview for your ideal job and then receive an offer from someone else before hearing back, you can write to inform them that you have received another offer, but that you respect the firm and its objective and are waiting to hear from them before making a decision. Perhaps you’ve authored an essay or filed a patent application that’s related to the position you’ve applied for. You can share the news if the article is accepted for publication or if the patent is granted because it may impact the conversation about your application.

Dear, [manager].

I wanted to follow up with you on my [job] interview on [date]. Since we spoke, I’ve received a job offer from another company. However, I am enthusiastic about the potential of working with you because of your role as a leader in the field of [area] and your commitment to growing the careers of your employees. I’d like to hear if you have any updates on the position as I analyze the offer I’m contemplating.

4. The feedback Note. If the interview went well but you weren’t offered the job, you can send a follow-up message asking for feedback on the interview. Again, you want to keep it short. Thank the interviewer for their time once more. Declare that you loved the interview process and would like some constructive input on how you might enhance your chances of landing a job in the future.

Not all recruiters will take the time to provide you with that information, but you might get a specific recommendation that will help you do better in the next round — and who knows, it might even lead to a different job offer down the road. In fact, after being denied an offer, my oldest son went out to obtain some feedback, and it turned into a job offer for another position the firm was preparing to publish.

Dear, [manager].

Following my interview on [date], I was saddened to find that I did not receive an offer. I appreciated our talk and am impressed by [company’s] efforts. I was hoping you might give me some comments on my interview because I am fresh to the job search. In the future, I want to make sure that I portray myself as effectively as possible. Any advice you could provide me would be greatly appreciated.

Finally, keep in mind that looking for work is exhausting. It necessitates a significant amount of effort. It may also take longer to find work than you had planned or anticipated. It’s natural to feel restless and tempted to send notes to recruiting managers, even if it’s only to feel productive. Unfortunately, those notes will not assist you in obtaining the position. So make an effort to redirect that energy into something more beneficial. Volunteer, attend networking events and apply for more positions. Any of those hobbies is an excellent way to channel your enthusiasm and will likely lead to more chances in the future.

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